Consultants
Quote with less rework
Find rates quickly, apply pricing rules consistently, and keep margin visible while building quotes.
Built for South African tour operators and DMCs
From rate sheets to reliable tour operations
Sound familiar?
Every tour operator in South Africa knows this pain
47 PDFs. 47 formats.
Every supplier sends rates differently. Peak seasons, child policies, conservation levies, single supplements — all in chaotic PDFs you have to manually decode.
Hours per quote
Client asks for a Kruger + Cape Town itinerary. You spend hours hunting through folders, cross-referencing dates, calculating child rates. They book elsewhere.
Margin mistakes
Missed a rate increase. Forgot the levy. Used last year's child policy. Now you're eating the difference or having an awkward conversation with the client.
Meanwhile, legacy tools still charge enterprise prices and still make you do half the work manually.
AI-Powered
Rate sheets in. Operations in control.
TourBiddy helps your team move from supplier rate chaos to clearer quoting, booking, and supplier follow-through.
1
Upload
Drop in any rate sheet. AI does the rest.
Upload PDFs, Excel files, even scanned documents. Our AI extracts rates, seasons, child policies, supplements, and levies — understanding the chaos that makes each supplier unique.
- Handles 31+ different rate sheet formats we've analyzed
- Validates extracted data — you approve before it goes live
- Structured extraction that reduces manual rework
Rate Sheet Upload
AI parsing in progress...
Seasons detected
3 found Room types extracted
4 found Child policies parsed
2 brackets Processing supplements...
New Quote
Sabi Sabi • 4 nights • Aug 2025
Sabi Sabi Earth Lodge • Sharing
2 adults • 4 nights • BB
Net R78,400
R89,600
Child (age 9) • 50% rate
1 child • 4 nights
Net R19,600
R22,400
Child (age 5) • Free of charge
1 child • 4 nights
Net R0
R0
Total net cost R98,000
Total sell price R112,000
Gross margin 12.5% • R14,000
2
Quote
Build accurate quotes with margin visibility.
Search your rate library, pick a property and dates, and TourBiddy pulls the right rates automatically — applying child policies, single supplements, and SA resident pricing without any manual calculation.
- Net cost and sell price shown side-by-side on every line
- Live margin summary updates as you add line items
- Multi-property quotes — mix lodges, transfers and activities
+
Live now and planned next
Built for day-to-day tour operations
Dashboard Task Planner
Action queues for urgent, due-soon, and overdue booking follow-ups.
Supplier Confirmations
Track confirmation and reconfirmation progress as bookings move to travel.
Booking Components
Manage accommodation, transfers, activities, and add-ons in one booking.
Client and Supplier Payments
Track what clients owe and what you owe suppliers in one workflow.
Planned: Series Tours and Allotments
Build repeatable departures, fill seats, and manage supplier allotments.
Planned: Role-Based Reporting and Audit
Domain dashboards and material-change history for management confidence.
Built for every role in your team
TourBiddy is designed for the people who quote, operate, track payments, and run the business.
Operations
Stay ahead of supplier actions
Track confirmations, reconfirmations, and booking tasks before they become service delivery risks.
Finance
Track receivables and payables
Keep visibility on what clients owe, what suppliers are due, and where payment follow-up is needed.
Management
See progress and risk faster
Get clearer oversight of booking flow, team throughput, and operational bottlenecks as you scale.
A fraction of what legacy systems charge
Legacy systems charge enterprise prices you can't justify. No per-user fees, no hidden costs.
Starter
For small operators just getting started
R2,999 /month
- Up to 3 team members
- Up to 60 AI rate sheet parses/month
- Unlimited quotes
- Branded quote & invoice PDFs
- Email support
Most Popular
Growth
For established operators scaling up
R6,999 /month
- Up to 10 team members
- Everything in Starter
- Unlimited AI rate sheet parses
- Priority support
Professional
For larger teams with complex needs
R12,999 /month
- Up to 25 team members
- Everything in Growth
- API access
- Custom integrations
- Dedicated support
Enterprise
For DMCs with bespoke systems and scale
Custom / let's talk
- Unlimited team members
- Everything in Professional
- SSO / SAML
- Dedicated onboarding & data migration
- BYO AI key
Data migration — priced up front
Moving existing rates, quotes, and bookings across is optional and charged once, as a flat bundle. No hourly billing.
R2,500
up to 500 items
R6,000
up to 2,000 items
R3
per item beyond 2,000
An item is a rate, quote, or booking record. We confirm the exact count before any migration starts.
All prices in ZAR, per month, excl. VAT. No per-user fees. No credit card required to join the waitlist.
Frequently asked questions
Quick answers for operators evaluating TourBiddy.
What is live in TourBiddy today? +
Live capabilities include AI-assisted rate parsing and validation, quote building with pricing logic, booking conversion, booking-line operational tracking, and core payment tracking workflows.
Do you support multi-property and mixed-service bookings? +
Yes. You can build bookings across multiple properties and service lines, including accommodation, transfers, activities, and add-ons.
How does TourBiddy handle supplier and client payments? +
TourBiddy tracks both sides of the transaction so teams can monitor client collections and supplier settlement status in one workflow.
Is TourBiddy built for South African DMC workflows? +
Yes. The product language, pricing model assumptions, and operational workflow focus are designed around South African tour operators and DMC teams.
Can I see a walkthrough for my team? +
Yes. Join the waitlist or request a discovery call and we can walk through your current process, data, and rollout fit.
Ready to stop the rate sheet chaos?
Join the waitlist. Be first to know when we launch.
✓ 6 tour operators already on the list
You're on the list!
We'll be in touch soon with early access.
Proud member of
Women in Tourism SA